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Posts Tagged ‘organization’

Dichotomies are popular partly because they’re catchy and partly because they’re so easy on the brain.  Black vs. white, capitalism vs. socialism, introversion vs. extroversion, right vs. wrong.  Sometimes I wish things were actually this simple, but most of the time I don’t because these comparisons don’t allow any wiggle room or tolerance for difference or adjustment.

So when we talk about quantity vs. quality, both of these attributes contribute to overall well being and success (I’ll save defining “success” for another time).  Is one more important than the other?  I would argue that for many people, one is weaker than the other, and therefore we need to expend more effort and awareness on whichever side is more personally difficult.  Let’s look at some definitions.

Quantity:

  1. Music: number of hours spent practicing and learning new music.  Also preparing music for a performance or audition deadline.
  2. Writing: butt in chair principle; number of hours spent writing and revising, or a daily word count goal.  Also would include having a submission goal of how many markets you submit to per period of time.
  3. Interpersonal: amount of time spent both thinking about what your relationship (and loved one) needs and implementing that, whether by spending more time talking, doing activities, writing emails, cleaning the house, or what-have-you.
  4. Running a business: amount of time spent both on finding and implementing strategies in advertising, marketing, getting your name out there, as well as time spent providing your core service or product and planning special events.  Focused on goals either financial or quantity-based.

These are all great goals, concrete goals, measurable goals.  They require self discipline and commitment to achieve on a regular basis.  Unfortunately, sometimes quantity is not enough.  Standing in the practice room day after day for sixty minute practice sessions that go exactly the same way every time is not usually going to lead to improvement or make a great singer.  Being so obsessed with word count that you can’t afford the time to stop and think how you can use your words more effectively does not make a better writer.  Trying really hard to be a better spouse without being willing to take some personal risks isn’t always effective.

But what happens if we don’t focus on quantity?  Our brilliance is often derailed by lack of organization or dedication.  Projects don’t get finished or maybe don’t even get started.  Businesses fail due to lack of exposure or avoidance of hard financial numbers.  The people we love may feel neglected or friends might characterize you as a flake.  We might sound great when singing but our inability to learn music on time and behave professionally holds us back.

Quality:

  1. Music: choosing one or more technical suggestions to work through during that day’s practice session.  Being willing to try new things even if they feel weird and don’t work right away.  Working on what your teacher brought up during your last lesson and then giving her feedback as to how it’s going in practice.
  2. Writing: choosing subjects/stories that are close to your heart and therefore dangerous.  Taking the time to revise as much as a story needs.  Doing the necessary preparation work (whether that be research, outlining, note taking, character profiles, etc.) that you personally need to write your best story.  Focusing on a particular aspect of craft while writing, even if it slows the work down.
  3. Interpersonal: prioritizing by finding out what makes the most difference to the other person in the relationship.  Getting to the root of any issues between you.  Attempting to see that person without your usual bias and love them unconditionally.  Being honest and open about hard things as well as good ones.
  4. Running a business: Providing individualized service to your clients.  Prioritizing the goal of improving your product or your abilities.  Remembering the people factor in business.  Not cutting every single corner for cost reasons if the quality detriment is high enough.  Focusing on goals of service and satisfied customers.

What happens if we don’t focus on quality?  We work hard for many years and get “stuck” in the same spot, like we’re running in place.  We crank out large volumes of work lacking the spark that will lead to publishing that novel or winning that part during auditions.  Our relationships coast along but don’t necessarily deepen.   The business tends to get a higher than average turnover of clients or customers.  We rush to complete a task without thinking of the meaning behind the task and making sure we do it to their best of our abilities.

Now for me, quality is a lot harder than quantity.  Quantity is easy for somebody like me who has determination, self discipline, and organizational skills in spades.  Quality, on the other hand, is a bit more mystical because it depends on stuff you can’t measure in numbers.  It depends on taking risks.  It doesn’t always conform to plan.  It could end in spectacular failure instead of middling mediocrity.  So for me, I need to put a lot more focus on quality to get myself in balance.

What about you?  What do you need to focus on, quantity or quality?

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The Value of a Plan

Let’s talk a bit about the practical part of my blog title, shall we?  Being a free spirit is great fun, but a rush of inspiration isn’t often enough to carry an idea to fruition.  At some point, you’ll have to come back down to earth and make a plan.  I love plans, I live on plans, I feel worried if there is no plan.  And yes, if you couldn’t guess, I’m also a maker of lists.  But for those of you who may not be so enamored by the idea of planning, let me tell you some reasons why they’re so wonderful.

1. A plan will give you a way to hold yourself accountable.

Because let’s face it, everyone wants to be lazy sometimes, and if I have a choice between curling up on the couch and watching a cheesy movie and working hard, well, I might occasionally be somewhat tempted to do the former.  Particularly if I’m tired.  Or I don’t feel well.  Or something happened to upset me.  However, if I have a plan to which I’ve committed (either  to myself or to others if I need an extra kick in the pants), I’m a lot more likely to postpone the movie until later and actually get stuff done.

2.  A plan allows you to break your goal down into small, obtainable goals as well as larger-reaching ultimate goals.

If you haven’t run in ten years, having the goal “I want to run ten miles a day” might be completely overwhelming.  But if your goal is to start by running ten minutes, three times a week, it doesn’t seem quite so impossible.  For many large goals, all of your incremental goals will add up to the final product.  Writing a novel is a great example: if I’m writing a 70k young adult novel, and I have a daily word goal of 1000, five days a week, at the end of fourteen weeks, I’ll have a completed rough draft.  Goal met, and I never even had to build up to something.

3. A plan will help keep your motivation high.

Every time you reach one of those smaller goals, it’s like giving yourself a treat.  After awhile, you crave those regular treats; you even expect them to happen.  Having had the positive reinforcement in the past, it becomes easier to buckle down to receive that reward again.

On the other hand, let’s say you have no plan.  You have this exciting idea and work on it for a short time fueled by your enthusiasm.  Then your excitement peters out and the idea sits in the corner, collecting dust.  And make no mistake: you won’t always be excited about your idea, oh no.  At some points you’ll think it’s painfully boring, at others you’ll think it sucks, at others you’ll hate it with all the fiery passion in your being.  With a plan, you might be able to force yourself through the hard times.  Without a plan?  The path of less resistant will look oh so tempting.

Also, there’s been a fair amount of talk in the newspapers in the past year about how willpower is a limited resource.  While it might be possible to increase your own willpower, having a plan will help you prioritize the most important use for the willpower you’ve got for any particular day or week.

4. A plan will help you decide if you’re really serious about your goal.

I am not a crafty person, but I have a lot of crafty friends, many of whom know how to knit.  For awhile, I found myself often saying, “Oh, I wish I knew how to knit, but you know, I couldn’t possibly, I have these wrist issues, I’m not a crafty person” and whatever other excuses I felt like creating.  And of course, these excuses would be followed by protestations that of course I could learn, my friends could teach me, and you can guess the rest.
Finally, I sat down and thought about what it would really take to learn to knit, and realized I had no actual interest in it whatsoever.  I was interested in the results, sure: I’m a scarf fanatic and always want more scarves in different colors, and I want the opportunity to bond with my friends.  But I wasn’t at all interested in the actual process of knitting.  So now I don’t say “I wish I could knit” anymore, which both saves myself the defeatism of thinking of all the reasons I couldn’t possibly, and my friends the irritation of me making knitting about me (when I don’t even do it!) instead of relaxing and appreciating their fine talents.

5.  A plan will help you respect and value yourself and your work, regardless of outcome.

There are some things in life we just can’t control, no matter how kick ass our plans might be.  However, even if you’re not where you want to be right now, having a plan means you can at least be actively working towards your ideal life.  In my experience, having concrete tasks that will help me move towards something I want is a lot more happy-making than sitting alone in a dark room wallowing, “I don’t have what I want.  Why don’t I have what I want?”  Yeah, not very fun.  And even if I don’t reach a certain outcome for a plan, I’ve still shown I was capable of following through and working on a project (whether that be a novel, a weight loss plan, organizing a vacation to Europe, throwing a themed mystery party, or what have you) to its finish.    Completion of a plan gives a lot of personal satisfaction, and it helps build awareness of your capability and personal awesomeness.

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